ECH Chargeback Automation

Implementation date: TBD

Reasoning: The automation of chargeback is being implemented to simplify the chargeback process and also document the logic to make sure it is consistent. The decision to add room types for chargeback is to force the chargeback decisions to be made at the beginning of the process so that it can be considered carefully.

Decisions

1. Chargeback was defined based on room type, with the addition of necessary room types.

Changes

1. Room Types Updated (See Spreadsheet of Changes)
2. Prorate field added to the rmtype table
3. Chargeback automation table added so that automation rules can be created for department assignments by room type

Automations

1. Prorate is assigned to rooms based on prorate associated with room type
2. For specified room types facilities cost center will be assigned:

Room Type	City	Department
Hospital (-H)	Not Los Gatos	8450
Hospital (-H)	Los Gatos	8450L
Non-Hospital (-NH)	Not Los Gatos	8462
Non-Hospital (-NH)	Los Gatos	8462L

Implementation Steps

The logic and automations were created in 2019 and tested in the test environment. The logic just needs to be reconfirmed and enabled.

1. ECH Confirm automation logic (see spreadsheet)
2. RSC Adds additional room types from spreadsheet
3. ECH updates room types for all rooms to new types
4. RSC runs comparison to confirm that current prorate/department assignments match the automation logic – any changes are discussed
5. RSC takes backup of current department assignments and enables automations

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